Bylaws of College Square Parent Teacher Organization
ARTICLE I – NAME, DESCRIPTION, and PURPOSE
Section 1: The name of the organization shall be College Square Parent Teacher Organization. The PTO is located at 375 College Avenue, Beaver, PA 15009.
Section 2: DESCRIPTION – The PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.
Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at our school, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at College Square Elementary through volunteer and financial support.
ARTICLE II – MEMBERSHIP
Section 1: Membership is established on a yearly basis and may be offered to all parents and guardians of College Square Elementary students, plus all staff at College Square Elementary School. Membership dues if any shall be established by the executive board on an annual basis. Dues are per member for one school year. Members have voting privileges, one vote per member.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD – The Executive Board shall consist of the following officers: President, Vice President, Secretary, Treasurer, and Teacher Representative. Office positions can be shared. The School Principal, or his/her designee, is a voting member of the Executive Board.
Section 2: TERM OF OFFICE – The term of office for all officers is one year, beginning immediately upon election, and ending upon officer election the following school year.
Section 3: QUALIFICATIONS – Any PTO member in good standing may become an officer of the PTO.
Section 4: DUTIES –
Executive Board – Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of no more than $100.00.
President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.
Vice President – Oversee the committee system of the PTO, assist the President and chair meetings in the absence of the President.
Secretary – Record and distribute minutes of all Executive Board meetings and all General PTO meetings, prepare agendas for official PTO meetings, hold historical records for the PTO.
Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and hold all financial records.
Teacher Representative – Serve as a representative presenting the interests of the teachers as a whole. Work as a liaison between the PTO and the staff. This may be a rotating position amongst the staff. At least one designated teacher must be present at each meeting.
Section 5: BOARD MEETINGS – The Executive Board shall convene in addition to the monthly meetings at the discretion of the President.
Section 6: REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY – If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term.
ARTICLE IV – MEETINGS
Section 1: GENERAL PTO MEETINGS – General PTO meetings shall be held to conduct the business of the PTO. Meetings shall be held monthly during the school year or at the discretion of the Executive Board.
Section 2: VOTING – Each member in attendance at a PTO meeting is eligible to vote, one vote per member. Absentee or proxy votes are not allowed. Membership must be established a minimum of seven days prior to the vote.
Section 3: QUORUM – Eight (8) members of the PTO present and voting constitute quorum for the purpose of voting.
ARTICLE V – COMMITTEES
Section 1: COMMITTEES – Committees will be determined on an annual basis based on the needs of College Square Elementary.
Section 2: COMMITTEE CHAIRPERSON – Volunteer to oversee the committee and its volunteer members, maintain communication with its members and the executive board, carry out the responsibilities assigned to the committee.
Section 3: RECORDS – Accurate records will be maintained by each committee and turned in to the executive board within 30 days of the event.
ARTICLE VI – FINANCIAL POLICIES
Section 1: FISCAL YEAR – The fiscal year of the PTO begins July 1 and ends June 30 of the following year.
Section 2: BANKING – All funds shall be kept in a checking account in the name of College Square Elementary PTO, requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. The PTO shall arrange an independent review of its financial records each year.
Section 4: ENDING BALANCE – The organization shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.
Section 5: CONTRACTS – Contract signing authority is limited to the President or the President’s designee.
ARTICLE VII – BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any PTO member. Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VIII – DISSOLUTION
In the event of dissolution of the PTO, any funds remaining shall be donated to our school, College Square Elementary.
ARTICLE IX – PARLIAMENTARY AUTHORITY
The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”